Template for refund letter

This is to bring to your kind attention that we have recently purchased five laptops of Dell Inspiron Series from your store but we feel sorry to inform you that we are really disappointed with the quality of the same.

These laptops were to be used by five of our new recruits and the poor quality of these products has hindered our team progress a lot. We have to manage somehow with the existing company-owned laptops on a sharing basis between team members and this has created a lot of ruckus at work. We have gone through the product manual and charged the product as per the company instructions, but still, nothing worked out for these laptops. In spite of various positive reviews regarding the product we read online before the purchase, we are not satisfied with the same.

I have attached the model number, the sales invoice copy and other details that you might need, at the end of this letter. We have done business previously with your store and never received any such poor quality product ever and this is why we continue doing business with you.

So, I kindly request you to please check the products before sale so that no such condition repeats itself in the future. I hope you understand and would take quick action in this matter. It will be a great help. Sincerely, Ashoka Bisht. For settling the refund the seller or the authority reverts to the customer.

Below is a letter where a seller is writing a refund letter to the customer. From, Amol Tapadar abhj gmail. Date: 7th, May To, Mr. Bajaj, Kaushal Gali No. Hi Mr. This is a reply on your request for a refund for the amount after the cancellation of order number As the team had verified the request and analyzed the settlement we are pleased to inform you that your account will be credited by rs.

As the refund and you will be receiving the payment within 7 working days. If you have any concern please feel free to contact our support team. Have a happy shopping with us. Amol Tapadar E. C Electronics. Date: 9 July Hi Swikriti,. This is to state that as I am leaving this university by the end of this month, I am raising a request for all the clearances.

Hence I would like to request you for the refund of security deposit of Rs. I ensure I have no book pending to submit in the library, and no study material is also pending. We have made the payment through cheque and the cheque no. I would be very thankful to you if you could look into the matter as to why this delay has happened and provide our refund at the earliest. In case you are wondering how to approach your supplier with a refund request in a polite manner? Here is a good example of a request for a refund in an email format that will help you out.

I write to you on behalf of Topaz Computers concerning computer software that we purchased from your company in December to upgrade our systems. The software was delivered to our office location and installed by your technical team on fifty office computers on 15 th December We are completely disappointed in the performance of twenty office computers, their systems failed three days after the upgrade.

Thereby, we wish to request for , dollars refund for the twenty computers that failed to function as we expected. Your technical team has tried to rectify the problem but this has not worked and we are forced to dispose of the computers.

I herewith attach the delivery note and other support documents for the transaction. I hope you understand our situation and consider the refund request so that we can replace the computers. Kindly do the needful by 2 nd February We hope to continue doing business with your company even after this hiccup. We value and appreciate your services and we would be disappointed to lose you.

We want to bring to your attention that in the subsequent weeks the order has been canceled by us. The same has been informed to you by the Letter no. People typically use this letter to ask a refund for a broken product, paid tuition fee from previous schools, or the amount of money borrowed from them.

This letter requires a skillful manner in writing that everyone should know, as it can lead to a verbal disagreement. On a lighter note, there are several ways to claim a refund, but the submission of the statement in a detailed document is considered to be an effective approach. Being able to write effective letters, reports, notes, among other things, is an invaluable skill for both your business and personal life.